That tool is Microsoft Outlook for Mac. The 2011 version was released as a totally new product for Mac OS X users, superseding the former Microsoft Entourage 2008 application. Apple Mail and Outlook for Mac both talk to the MS Exchange server using a Microsoft protocol called EWS - Exchange Web Services. However iOS devices will normally talk to the same MS Exchange server using a different Microsoft protocol called EAS - Exchange Active Sync. Mail/Address Book/iCal are free with every installation of OS X. Microsoft Entourage EWS is a free upgrade from Entourage 2008. Microsoft Outlook 2011 is part of Office 2011. If your Exchange Server is older than above, then your only option with an Intel-based Mac is Entourage 2008.
Sometimes, I find myself wanting to become an Apple fanboy. It would be easier, after all, within the hectic, ever-changing IT industry to just know I can trust what the manufacturer tells me. But years of technology consulting have taught me that vendors are evil.
• Outlook for Mac: Mac OS X 10.10 or later For the best experience, use the latest version of any operating system. Browser The current version of Internet Explorer, Microsoft Edge, Safari, Chrome, or Firefox. Aug 10, 2015 This allows the Outlook for Mac client to establish a connection by using the SSL protocol and then renegotiate by using TLS. This method allows Outlook for Mac to connect to the server even when SSL 2.0 and 3.0 are blocked.
Yes, it’s true. I’m sorry you had to read it here. But that's the way it is in the real world, where the consulting firm I operate services hundreds of different commercial businesses and organizations. Vendors will promise you the world and assure you its mail client (or other product) is the best. However, your experience may differ.
Even before I began offering IT services to others, family and friends purchasing new Macs would frequently ask which email client is the best on OS X. I’ve always been partial to OS X Mail, which should make Apple developers happy. They’ve earned the accolade. The app is integrated within the OS, loads quickly, boasts a basic but attractive interface, possesses clean and well-laid elements, and proves to be easily navigable. Composing messages, replying to email, and sorting the inbox are painless tasks. Creating rules or email signatures within Mail doesn’t induce knee-knocking anxiety, the way doing so might in, say, Microsoft Outlook. Mail is simple and not that complicated, and the resulting lack of complexity makes it more approachable.
Microsoft’s older Entourage applications, of course, earned little popularity. Rightfully so. Many Entourage users complained of database corruption and slow performance. Microsoft wisely replaced Entourage with Outlook. With Outlook for Mac 2011’s release, I was hopeful that a new standard was in hand. But I’ve been disappointed. Outlook takes longer to open (my scientifically invalid, non-double-blind testing shows Outlook requires 23 seconds to open, whereas Mail requires only five), regularly encounters synchronization delays, and often simply doesn’t update my Exchange mailbox with changes as accurately or rapidly as does Mail, at least in my experience.
Ultimately, I use both Mail and Outlook for Mac, if for no other reason than to stay current with both platforms. I’ve configured the Macs in my home and business to connect to POP3, IMAP, and Exchange accounts, too, and I access mail, contacts, and calendars using Outlook and OS X’s built-in Mail, Contacts, and Calendar. Apple’s unending efforts to improve Mail, including message integration within Notification Center, iCloud reliability improvements, and Conversation views are encouraging and continue to make Mail a favorite application.
However, Mail isn’t perfect.
Outlook, ultimately, gains an edge due to the clean manner in which it successfully integrates contacts and calendaring. Opening shared calendars, in particular, is easier within Outlook, in my opinion, than within Calendar. And Outlook consistently displays HTML email messages, specifically marketing messages that I’ve requested to receive, properly.
Mail stumbles on that front. Marketing messages that are sent by large, well-known firms you would recognize (ThinkGeek, Barnes & Noble, and NPR are a few examples) and may also receive within your inbox, regularly fail to format properly within Mail. That’s frustrating.
So, it’s a tradeoff. If you want the ease of use and generally acceptable performance Mail provides, you can save hundreds of dollars per Mac leveraging Mail instead of Outlook. But if you operate within an enterprise environment, you may well not have time for workarounds and simply find Outlook the best fit. But if you or your users also need Word, Excel, and/or PowerPoint, Outlook’s almost certainly going to be included with the license your organization purchases, and firing up Outlook becomes a no-brainer. Just be sure to give Outlook time to open and then sync changes with Exchange before exiting the program.
Which do you prefer: Mac Mail or Outlook for Mac? Share your opinion in the discussion thread below.- Make sure Outlook is closed.
- From the Start menu, open Control Panel | View by Large icons | Mail | Show Profiles
- Click Add
- Name the profile and click OK
- In the E-mail Address field, type your email address – e.g., [email protected]
- If you are prompted for your password, type your HawkID password in the Password field and re-enter your HawkID password to confirm.
- Click Next.
- After the account configures, click Finish.
- Open Outlook. Outlook will open, but it may take several minutes as it prepares for the first use.
- Open Outlook 2013.
- If this is your first time using Outlook, select Email Account. If you have a personal account previously configured, select File | Info | Account Settings | Account Settings | New. Or from the start menu, open Control Panel | View by Large icons | Mail | Show Profiles | Add
- Enter your Display name in the Your Name field. eg: Doe, Jane K
- Enter your email alias in the Email Address field. eg: [email protected]
- Enter your HawkID password in the Password field.
- Click Next.
- Wait and you will get a prompt for your credentials. Change the User name to your [email protected](eg: [email protected]) and use your HawkID password. Check the 'Remember this password' the click Ok.
- Note: you will probably get prompted for your credentials a second time. Repeat step 7. Again it may need to sit for a bit while it contacts the server, but it should be able to complete configuration.
- After the account configures, click Finish.
- Start Outlook if you aren't already in it. Outlook will open, but it may take several minutes as it prepares for the first use.
NOTE: Microsoft is diminishing support for Outlook 2010 - consider upgrading to Outlook 2016 to have the latest features.
In order to use Outlook 2010 with Microsoft Office 365, you must be running the most recent version of Outlook 2010. Please note that this must to be done before moving to Office 365 or before opening Outlook 2010 after moving to Office 365. To ensure you are able to sync your email, make sure Outlook 2010 is up to date.
- Open Outlook 2010.
- If this is your first time using Outlook, select Email Account. If you have a personal account previously configured, select File | Info | Add Account. Or from the start menu, open Control Panel | View by Large icons | Mail | Show Profiles | Add
- Enter your Display name in the Your Name field. eg: Doe, Jane K
- Enter your email alias in the Email Address field. eg: [email protected]
- Enter your HawkID password in the Password field.
- Click Next.
- Wait and you will get a prompt for your credentials. Change the User name to your [email protected](eg: [email protected]) and use your HawkID password. Check the 'Remember this password' the click Ok.
- Note: you will probably get prompted for your credentials a second time. Repeat step 7. Again it may need to sit for a bit while it contacts the server, but it should be able to complete configuration.
- After the account configures, click Finish.
- Start Outlook if you aren't already in it. Outlook will open, but it may take several minutes as it prepares for the first use.
- Open Outlook 2016.
- On the 'Welcome to Outlook' screen, click Add Email Account.
- On the 'Enter your email address' screen, type your [email protected].
- Click Continue.
- On the 'Hawkid Login' screen, type your Hawkid password.
- Click Sign In.
Note: If you have Two-Step Login with Duo Security, you will be prompted to complete login using Duo. - On the '[email protected]' has been added, click Done.
- Close the Accounts window.
- Open Outlook 2011.
- Select Tools | Accounts
- Click the + sign near the bottom of the Accounts screen and choose Exchange from the drop down menu.
- Enter your email alias in the Email Address field. eg: [email protected]
- Select User name and password in the Method drop down menu.
- Enter your [email protected] in the user name field. eg: [email protected]
- Enter your HawkID password in the password field.
- Select 'Configure automatically'
- Click Add Account.
- You will receive a message: 'Outlook was redirected to the server autodiscver-s.outlook.com...'. Select 'Always use my response for this server' and click Allow.
- After the account configures, the Accounts dialog box will appear. You may close this window to access your Inbox. Please note that this account setup process may take several minutes.
For First-Time Logging In:
- Launch Mac Mail
- Account configuration will start automatically
- Choose Mail Type: Exchange
- Enter your name in the 'Name' field
- In the Email Address field type your [email protected] (e.g. [email protected])
- In the Password field enter your HawkID password
- Click Sign In
- Typically we will see an error message here and a new window that pops up. Enter the following information:
- In the Email Address field enter your alias ([email protected])
- In the User Name field enter your [email protected] (e.g. [email protected])
- Enter your HawkID password
- In both the Internal URL and the External URL fields, enter outlook.office365.com
- Click Sign In
- Verify your account information and the apps you wish to synchronize with Mac Mail and click 'done.'
To add an Office 365 Account to your Existing Mac Mailbox
- Click Mail > Add Account
- Check Exchange and click Continue
- Fill in the following details:
- Your Name
- [email protected]([email protected])
- Enter your HawkID Password
- Click Sign In
- Select apps that you'd like to incorporate with this mailbox
- Click Done
- In order to use Microsoft Mail you will need to be logged into a Microsoft Account. If you don't have a Microsoft Account you can learn how to create one via this link: http://windows.microsoft.com/en-us/windows-live/sign-up-create-account-how
- While on the 'Start Screen' type 'Mail' to bring up the Windows 8 Mail app.
- Once the Mail App launches you will be prompted to log in with your Microsoft Account if you haven't already done so.
- Once you are logged in with your Microsoft Account you can begin adding your Office 365 UIowa account by swiping in from the right edge of the screen and clicking Settings
- Choose Accounts
- Choose Add An Account
- Select Exchange
- Type your email address (e.g., [email protected])
- Type your HawkID password.
- Click Show More Details
- Type outlook.office365.com in the Server Address.
- Type your [email protected]in the Username field.
- Click Connect.
- Open the Windows 10 Mail application
- Choose Add account
- Choose Exchange – Exchange, Office 365
- On the “Exchange” screen type your email address: [email protected]
- Click Next
- Password: Type your HawkID password in password field
- Click Sign in
- When prompted with the 'Something went wrong' screen, click Advanced
- Retype [email protected] in username field
- Server: outlook.office365.com
- Account name: Your name
- Click Sign in
Note: If you have Two-Step Login with Duo Security, you will be prompted to complete login using Duo. - When prompted ‘Are you sure you want to add, update, or remove your mail account’, click Yes
- When prompted that account created, click Done
NOTE: IMAP/POP will no longer be available for Office 365 users. This is one of the efforts to better secure our email environment. If you are currently using IMAP/POP to access your Office 365 account we will not remove access. However, ITS recommends using Outlook (Windows or Mac), OWA or Outlook mobile (iOS or Android) clients.
We offer limited support for other email clients to access the Office 365 servers.
Basic IMAP (Internet Mail Access Protocol) Settings
IMAP Server / Incoming Mail: outlook.office365.com
IMAP Account: your [email protected]
Mailbox Location Prefix: leave this blank
Security Settings: SSL (Use secure connection)
Verify Certificate: Check this option of applicable
Port: 993
IMAP Account: your [email protected]
Mailbox Location Prefix: leave this blank
Security Settings: SSL (Use secure connection)
Verify Certificate: Check this option of applicable
Port: 993
Outlook For Macs
SMTP Server / Outgoing Mail: smtp.office365.com
Port: 587
Security Settings: TLS
Verify Certificate: check this option if applicable
Return Address / Reply To Address: use your alias address (e.g., [email protected])
Port: 587
Security Settings: TLS
Verify Certificate: check this option if applicable
Return Address / Reply To Address: use your alias address (e.g., [email protected])
Basic POP (Post Office Protocol) Settings
POP Server / Incoming Mail: outlook.office365.com
Security Settings: SSL
Port: 995
POP Login ID: your [email protected]
POP Account: your HawkID followed by @outlook.office365.com
SMTP Server / Outgoing Mail: smtp.office365.com
Port: 587
Return Address / Reply-To Address: use your alias address (e.g., [email protected])
Security Settings: SSL
Port: 995
POP Login ID: your [email protected]
POP Account: your HawkID followed by @outlook.office365.com
SMTP Server / Outgoing Mail: smtp.office365.com
Port: 587
Return Address / Reply-To Address: use your alias address (e.g., [email protected])
Exchange Web Services (eg.: Linux)
Host URL: https://outlook.office365.com/EWS/Exchange.asmx
Outlook Client For Mac Safe Mode Enable
POP - Post Office Protocol (POP) works best when one has only a single computer, since it was designed to support 'offline' message access. Using POP, messages are downloaded to the hard drive and the messages are deleted from the mail server (e.g.,Office 365). Using your POP email client, you can choose to 'Leave mail on the server' and then have access to it from another computer. However, this mode of access is not ideal because it tends to sprinkle messages on each computer you use for mail access. If you use multiple computers, where ALL of them have access to the same server (H:), you can still use POP if you keep your mail on the 'shared' drive (e.g., the 'H:' drive)
Outlook Client For Mac
IMAP - Internet Message Access Protocol (IMAP) works best when you access mail from more than one computer. IMAP is a way to access email that is kept on a mail server (e.g., Office 365). You manage your mail, mailboxes, and folders on the server, not on your computer. For example, messages stored on an IMAP server can be accessed from a computer at home, a workstation at the office, or a laptop computer while traveling, without the need to transfer messages or files back and forth between these computers. IMAP eliminates the need to move mail back and forth between the desktop and server.